Office relocation does sound quite exciting; however, it is very cumbersome for you to do it on your own. You have to ensure that important documents and office equipment are moved to a new place without damage. Moreover, the move needs to do in the shortest time possible as you cannot keep your office closed for a very long time. When it comes to the move, you need to ensure that sensitive office documents are prepared and organised properly. Contracts and business agreements need to be packed safely so that there is no loss of files or data. Most business owners believe that they can just put all their files in the cabinets and lock them before loading them on the moving truck. However, the chances are high that the papers will become disorganised and might even tear due to the journey, especially if it is a long time.
How can you move documents safely?
The most frustrating task for you will be sorting papers and documents if they become disorganised during transmit. It is true that in this digital era, you might have all your data backup on the Cloud. However, when it comes to business deeds and contracts, you need to make sure the original papers are safeguarded and protected from falling into the wrong hands. This is where good office removals Adelaide companies with their dedicated professionals will help you in the field. They give you the following three tips when it comes to organising and sorting your documents in the right way-
1. Categorise your papers- Make sure that you separate your documents into two groups- important and not-important. Contract files and receipts should be discarded so that you will be moving less clutter to the new destination. In case you are not sure of some papers, make sure that you keep them aside so that you can evaluate them at a later stage.
2. Keep very important documents in a place that is easy for you to find- Documents that pertain to insurance and business contracts should be kept in a place where you can find them easily. Make sure that business deeds are safe too. They should be placed in a box or a bag where you only have access to as the owner of the business.
3. Filing systems and cabinets- Make sure that you create a filing system based on the category of every document. You should use folders with colour codes and label them with distinct colours like orange, red, yellow and bright green. If you have several documents that you need to move from one place to another, ensure that you sub-categories them to make your sorting tasks quicker and easier when you reach your new destination.
Experts suggest you should carry a small safe with sensitive documents. In this way, your documents remain safe and free from theft or damage when moving to the new office. They can stay with you through the whole journey alleviating tensions after their secure transportation to the new office with success!